What to expect at Ohayocon Registration 2010, or a Method to the Madness Options

[godai]

[NOTE THIS IS 2010 Information, so should be considered tentative until it is updated for 2011, which will happen later this year once we are close to the con]

Hi all,

Welcome to another year of a hectic rush to get your badge and get to the fun events at Ohayocon.

But first you must pass me and my minions in the Fairfield Room.

The Fairfield room is located on the second floor of the Hyatt, right above the food court.
If you take the escalators by the information circle you will end up in a little overhang overlooking the food court.

Turn around and you will see a hall way on your RIGHT. Fairfield is the first room on the LEFT of that Hallway.

Floor Plan
http://columbusregency.hyatt.com/hyatt/ima...c/floorplan.pdf

Now once you have found fairfield, what will happen depends on when you get there.

Our hours are :

Thursday 10pm until midnight (Only for those who have pre-regged.)
Friday 9am until 9pm
Saturday 9am until 9pm
Sunday 9am until 4pm

We will have someone at the door at all these times that can direct you where you need to go.

There will usually be one or two lines. One for those who pre-registered and one for those who need to pre-registered. These will be taped to the floor in masking tape, please try to stay within the lines and not bunch up to keep the line moving smoothly.

Pre-registered are for those who have registered and given us your money. If you are comped, won a badge last year you should have received a confirmation just like those who pre-registered and should get in the pre-registered line as well.

Guests, Panelists, Dealers, Staff, Press, Artist Alley should NOT go through registration line.

Press & Guests should see the Special Needs table which I believe is to be located in the main hallway.

Dealers, Panelists, Artist Alley, Staff badges will be distributed by the respective staff and departments.

One word of advice for late-coming pre-regged people, If you only see one line ask at the door. There may not be a pre-reg line at the moment and can go right in. But ask first please.



Once you have made it to the entrance of the Fairfield room a gopher and/or registration staffer will direct you to one of the inside lines.
If you have ever been to Best Buy during the holidays you can think of this as being similar.

As you are in these inside lines there will be tables from which you can pick up your program guide and schedules.

FOR PRE-REGISTERED PERSONS:

At the head of your line will be a staffer who will ask for an ID and your confirmation email that you should have printed out.
Once it is verified they will give you your badge, programs, and other registration paraphernalia.

And you will be directed to the Permanent marker table.


FOR AT-CON REGISTRATIONS:
At the head of the line will be a registration station. You will most likely see a netbook facing you.

You do NOT need to type anything, the registration staff will be there to help you. The netbook screen will be facing you so you can watch along and notice if any of my staff mistype your information.

The staff will ask then ask for your information. If you had been to ohayocon in the past couple of years go ahead and inform them and they can look up the information in the system. If you wish you can sign up at http://www.centaurstage.com/ohaycon and put your own information ahead of time.
Then the staffer can just do a quick search on your name and pull the information up.

Another way to speed things up is if you have a driver's license from ohio or another state which has a magnetic strip on its back, we can swipe the card and get the information from there.

The information we ask for is:

Name
Street Address, city, state, zip
Emailaddress.

We ask these because we will occasionally send a flyer or email reminder about pre-registereing for next year. We DO NOT sell this list to anyone.

If you do not wish to provide an address, this is ok but your (legal) name must be provided as it will be tied to the badge.

The staffer will then take your money. WE DO NOT TAKE CREDIT CARDS AT THIS TIME. We take Cash, Check, and Money Orders.
Checks and Money orders should be made out to Ohayocon.

If you need a receipt for business purposes please let us know and one can be provided.

Once payment has been made you will be given your badge and directed to the permanent marker table.

EVERYONE BACK AT THE PERMANENT MARKER TABLE:

Now the permanent marker table will have permanent markers on them. This is because your badge will NOT have your name on it.

We ask that you write a name on the front. It can be your handle, or your real name. Anything is fine.

However it MUST have SOMETHING written on it and it cannot be vulgar.

Also please do not steal our markers.

Once you have marked up your badge please proceed to the exit door in an orderly fashion.
Please do NOT wait around looking over schedules at this point. Feel free to do so out in the hallway but we want to keep the room clear as possible.

The more people in the room, the harder it is for staff to take everyones information and of course to keep the dreaded con funk to a minimum.


If you happen to loose your badge, please check with lost and found to see if it has been turned in.

If it has not been turned in, you can request a replacement. The first one will be free. The second one will cost you $5. The third one will be the full badge cost.

Please help us in having a fast and safe registration line so you can get out and enjoy the rest of the convention.



David "Godai" Muniak
Head of Registration